1. Purpose of the study.

Considering that the European Parliament and the Council adopted in April 2016 Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter referred to as "GDPR"), and the processing of your personal data should be consistent with the law, reliable and transparent, this document aims to provide you with information about the processing of your data personal data, in particular about the method, purposes and basis of this processing.
Taking care of the security of your personal data is also important to us as well as providing customers with the highest quality goods and products, therefore please read this document carefully, which constitutes the implementation of the information obligation referred to in Art. 13 GDPR.
Information obligation arising from Art. 13 GDPR may also be implemented in a limited or extended manner in relation to this Privacy Policy, subject to compliance with the GDPR, and also in a separate form depending on the specific purpose and method of collecting your personal data.

2. Scope of application.

This Privacy Policy applies to all cases of processing of your personal data by ALFATEC PRO Spółka z ograniczoną odpowiedzialnością with its registered office in Wysogotowo, ul. Bukowska 32, 62-081 Przeźmierowo, in a fully or partially automated manner and for the processing in a non-automated manner of personal data constituting part of a data set or intended to form part of a data set.
Personal data means any information relating to an identified or identifiable natural person ("data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, the economic, cultural or social identity of the individual.
Personal data processing means an operation or set of operations performed on personal data or sets of personal data in an automated or non-automated manner, such as collecting, recording, organizing, ALFATEC PRO Sp. z o. o. registered in the District Court Poznań - Nowe Miasto and Wilda in Poznań, 0000711461th Commercial Division of the National Court Register under the KRS number: 6. Share capital PLN 110 www.cukialfatec.pl organizing, storing, adapting or modifying, downloading , viewing, using, disclosing by transmission, dissemination or otherwise making available, alignment or combination, restriction, deletion or destruction.

3. Personal data administrator.

The administrator of your personal data is ALFATEC PRO Spółka z ograniczoną odpowiedzialnością with its registered office in Wysogotowo, ul. Bukowska 32, 62-081 Przeźmierowo NIP: 7811962050, REGON: 369150216, for which the registration files are kept by the District Court Poznań - Nowe Miasto and Wilda in Poznań, 0000711461th Commercial Division of the National Court Register under KRS number: XNUMX (hereinafter referred to as "ALFATEC PRO").
ALFATEC PRO, as the administrator, determines the purposes and methods of processing your personal data, and is responsible for their processing in accordance with the law, including the GDPR, which protects the fundamental rights and freedoms of natural persons, in particular the right to personal data protection.

4. Principles of processing your personal data.

CUKI ALFATEC takes the utmost care to ensure that your personal data is:

  1. processed lawfully, fairly and in a transparent manner in relation to the data subject (“lawfulness, fairness and transparency”);
  2. collected for specific, explicit and legitimate purposes and not further processed in a way that is incompatible with those purposes (“purpose limitation”);
  3. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (“data minimization”);
  4. correct and updated as necessary; all reasonable steps must be taken to ensure that personal data that are inaccurate in the light of the purposes of their processing are promptly deleted or rectified ("accuracy");
  5. kept in a form which permits identification of the data subject for no longer than is necessary for the purposes for which the data are processed; (“storage restriction”);
  6. processed in a way that ensures appropriate security of personal data, including protection against unauthorized or unlawful processing and accidental loss, destruction or damage, using appropriate technical or organizational measures ("integrity and confidentiality").

A detailed discussion of the principles on which your personal data may be processed can be found in the GDPR.

5. Purposes of personal data processing.

We process your personal data for the following purposes:

  1. concluding and performing a contract to which you are or are to be a party or of which you are a representative or taking actions before concluding such a contract, including offers, commercial negotiations, contacting you in connection with its implementation, after-sales service, etc.;
  2. examining complaints and claims, or exercising rights arising from the warranty for defects or warranty, if any;
  3. providing services electronically, e.g. newsletter, account management in the ALFATEC PRO online store (if applicable);
  4. handling various notifications, messages or requests (e.g. via the online contact form), regardless of whether they concern the conclusion or implementation of a contract;
  5. improving the quality of products, goods or services sold or offered by ALFATEC PRO by seeking opinions or satisfaction surveys;
  6. managing activity on ALFATEC PRO websites by monitoring them in order to improve the functionality of the service, analyze needs, adjust advertisements in accordance with previously viewed content;
  7. direct marketing of ALFATEC PRO products and services;
  8. improving the quality of goods or services sold, e.g. by seeking opinions or satisfaction surveys;
  9. creating analyses, summaries, statistics and archiving, including ensuring accountability;
  10. establishing, securing, pursuing claims by ALFATEC PRO or a third party, as well as defending against claims of you or third parties;
  11. detecting and preventing abuse;
  12. conducting proceedings before public authorities or courts or participating in such proceedings, regardless of their nature;
  13. protection of property, health and life by recording images (monitoring) of the ALFATEC PRO headquarters building and the area around the headquarters building.

6. Legal basis for the processing of your personal data.

Your personal data will be processed on the following basis:

  1. based on your consent to the processing of personal data for one or more specific purposes - Art. 6 section 1 letter a) GDPR;
  2. when processing is necessary to perform a contract to which you are a party or to take action at your request before concluding a contract - Art. 6 section 1 letter b) GDPR;
  3. due to the fact that the processing of your personal data is necessary to fulfill the legal obligations imposed on ALFATEC PRO - art. 6 section 1 letter c) GDPR;
  4. processing is necessary to protect your vital interests or that of another natural person - Art. 6 section 1 letter d) GDPR;
  5. in situations where processing is necessary for purposes arising from legitimate interests pursued by ALFATEC PRO or by a third party - art. 6 section 1 letter f) GDPR;
  6. regarding the so-called sensitive data referred to in Art. 9 section 1 GDPR, which applies in particular to health data - on the basis provided for in Art. 9 section 2 GDPR.

The processing of your personal data due to its necessity to fulfill the legal obligations imposed on ALFATEC PRO applies in particular to obligations imposed by the provisions of tax law, accounting, and provisions on counteracting money laundering and terrorism financing.
In turn, processing due to the necessity for purposes arising from legitimate interests pursued by ALFATEC PRO or by a third party applies to the processing cases referred to in point. 5 points 5) - 13) of this Privacy Policy, e.g. for the purpose of direct marketing of ALFATEC PRO products and services, or to establish, secure or pursue claims by ALFATEC PRO or by a third party, as well as to defend against claims of you or any third parties.
Please note that processing is lawful only in cases where - and to the extent that - at least one of the above conditions (grounds) for the processing of personal data is met. Therefore, it is possible to process your personal data on more than one basis, as well as further processing of these data if any of the processing grounds is no longer valid, while at least one of the others remains valid.

7. Information about the recipients of personal data or categories of recipients, if any

Recipient means a natural or legal person, public authority, agency or other entity to which personal data are disclosed, whether or not it is a third party.
A special category is also a processor, which means a natural or legal person, public authority, agency or other entity that processes personal data on behalf of the controller. The recipients of your personal data are or may be the following entities:

  1. providing telecommunications and IT services;
  2. providing data archiving and destruction services;
  3. banks and entities enabling us to perform remote payment operations;
  4. conducting postal or courier activities or providing transport services to us;
  5. providing services in the field of accounting, HR and payroll, recruitment and training processes or their support;
  6. providing legal services or dealing with debt collection;
  7. state authorities or other entities authorized under the law to perform the obligations of ALFATEC PRO (e.g. tax offices, PIP, ZUS, etc.);
  8. entities from the ALFATEC group..

8. The period during which your personal data will be processed.

Your personal data will be stored for the period necessary to achieve the purpose for which they were collected. As a rule, the storage period for your personal data is the period of performance of the contract (including all mutual obligations and rights arising therefrom) to which you are a party, and due to various legal bases for the processing of your personal data, the processing periods may be as follows, e.g.:

  1. if you consent to the processing of personal data - until you withdraw your consent;
  2. in a situation where the processing of your personal data is necessary to fulfill the legal obligations imposed on ALFATEC PRO - for the period that the processing of personal data is required by law, in particular the provisions of tax law, the Accounting Act, e.g. data processed for accounting purposes and with for tax reasons, we process them for a period until the expiry of the tax liability limitation period, unless tax or other laws provide otherwise;
  3. in situations where processing is necessary for the purposes of legally justified interests pursued by ALFATEC PRO or by a third party - as a rule, the complete satisfaction or extinction of these legal interests, which will result from the expiration or limitation of any claims of you, ALFATEC PRO or any other third party;
  4. in situations where the data storage period necessary to achieve the purpose for which they were collected cannot be linked to a specific legal obligation or legitimate interest - for a period of 3 (three) years in order to maintain the principle of accountability.

If we process your personal data on the basis of a legitimate interest, in particular for direct marketing purposes, we store the data until you object to such processing. After this time, the data will no longer be processed for this purpose, i.e. direct marketing, but their further storage may be permissible or even necessary due to, for example, the implementation of a contract, a specific legal provision or other legally justified interest.

9. Rights of the data subject.

We kindly inform you that you have requests from ALFATEC PRO, as the administrator of your personal data, to access your personal data, rectify it, delete it or limit processing, or the right to object to the processing, as well as the right to transfer data.
If the processing of your personal data is based on Art. 6 section 1 letter a) or art. 9 section 2 letter a) GDPR, you have the right to withdraw your consent at any time without affecting the lawfulness of the processing carried out on the basis of consent before its withdrawal.
The processing of your personal data is still possible as long as there is at least one other legal basis for the processing.

10. Complaint to the supervisory authority.

If the processing we carry out in your opinion violates the provisions of the GDPR, you have the right to lodge a complaint with the supervisory authority, i.e. the President of the Office for Personal Data Protection.

11. Voluntary provision of personal data.

In the case of collecting personal data on the basis of consent, providing personal data is voluntary. Depending on the purpose of their processing, your provision of personal data may be:

  1. a condition for concluding and implementing a possible contract to which you and ALFATEC PRO are or are to be parties or for ALFATEC PRO to take action before concluding such a contract;
  2. the requirement to provide a newsletter;
  3. the requirement to obtain an answer to the question asked in the event of contact using the contact form on the ALFATEC PRO website or in another form.

If required by specific legal provisions, we may require the provision of data required by these provisions, e.g. Tax Identification Number. Refusal to provide data to the extent necessary to conclude or perform the contract and to the extent required by law will prevent its conclusion.

12. Automatic processing of personal data, including profiling

Personal data will not be processed in an automated manner (including in the form of profiling) in such a way that as a result of such automated processing, any decisions could be made, other legal effects would be caused or it would otherwise significantly affect you (Article 22 GDPR).
As part of our activities, we use cookies to observe and analyze traffic on our websites, as well as undertake marketing activities, however, as part of these activities, we do not process personal data in the manner referred to in Art. 22 GDPR.

13. Transferring your personal data to third countries.

Currently, we do not and do not plan to transfer your personal data outside the European Economic Area (including the European Union, Norway, Liechtenstein and Iceland) (hereinafter: "EEA"), i.e. to a third country or international organization. If we decide to transfer data outside the EEA, it will be done only for the purposes and to the extent permitted by law.

14. Security of your personal data.

We attach great importance to the security of processing your personal data. We use appropriate technical and organizational measures to protect your data against unauthorized disclosure and access, accidental or unlawful destruction and loss. For this purpose, ALFATEC PRO has also implemented a number of policies, of which this Privacy Policy is one of the parts. Please remember, however, that no method of transmitting data over the Internet, or any method of electronic or physical storage, is completely secure.

15. Obtaining information about the processing of personal data.

All applications, inquiries and notifications regarding your personal data processed in ALFATEC PRO should be sent to the following address: alfatec@alfatec.pl or in writing to the address of the registered office of ALFATEC PRO ul. Bukowska 32, 62-081 Wysogotowo.

16. Changes to the Privacy Policy.

ALFATEC PRO constantly verifies the validity of the provisions of this Privacy Policy in terms of currently applicable legal provisions and the needs of business practice. In the event of a change to this Privacy Policy, the updated version will be immediately posted on the ALFATEC PRO website at: https://www.alfatec.pl/do-pobranie/polityka-prywatnosci and in the ALFATEC PRO headquarters building ul. Bukowska 32, 62-081 Wysogotowo.